Office Administrators

A Document Controller is responsible for maintaining, organizing, and tracking all project-related documents, including drawings, contracts, and reports. They ensure proper version control, secure storage, and timely distribution of documents to relevant stakeholders. This role is vital for smooth communication, compliance, and efficient project management.

• Managing diaries, meetings and correspondence

• Monitor and order office supplies, stationery, and equipment and coordinate with Main Office Reception.

• Preparing documentation, reports and meeting minutes

• Supporting workforce administration, training records and apprentice coordination

• Maintaining accurate Health & Safety and compliance documentation

• Assisting with site records, certifications and project paperwork

• Liaising with internal departments and external stakeholders

• Ensuring company systems and records remain accurate and up to date

• Providing vital support to help the wider construction team operate efficiently

• Prepare, issue, and manage contract documentation, variations, and correspondence

• Maintain accurate records of orders, invoices, certifications, and project files

• Support project managers with scheduling, compliance, and reporting

• Ensure all works comply with contractual, regulatory, and company requirements

• Assist with final accounts and close-out documentation

• Liaise with suppliers, contractors, and service providers and maintain up-to-date supplier information.

• Maintain the Asset Register with up-to-date information and data.